Office Procedures

General Inquiries

The Power & Energy Systems area functions as a unit within the broader ECE building. Faculty and graduate students can draw on the resources of the entire department, however, for business items, supply purchases, travel, building entry, event planning, laboratory needs, safety training, CEME administration and other prosaic tasks, your first resources are the Office Manager, CEME Coordinator, and Research Engineer. Those responsibilities are laid out here.

Title Name Responsibilities
Office Manager Jeremy Sykes, 4060 General office management, workroom supply, building access, desk assignment, supply purchasing, event planning, website management, travel purchasing and reimbursement, conference room reservations, Grainger Awards, PAP Report
CEME Coordinator Kevin Toomey, 4060 CEME management, purchases, student application, guidance, registration, conference room reservations, PECI event admin, interim and annual CEME Reports
Research Engineer Ulas Coskun Lab maintenance and purchasing, lab safety, lab wiring and document keeper. Assists faculty and graduate student with research project needs, assists and frequent presenter in the 590i Seminar class.

The Power & Energy Systems staff is excited and happy to work with you and help ensure your success, as a student and beyond. Come introduce yourself, and don’t hesitate to ask any questions you may have. In addition, there are other resources that can be used when one of the above is not available.

When the OM, CC, or RE are Away

For office related tasks, when the office manager is not available, you can contact the CEME Coordinator or Research Engineer. However, for questions you may have that directly relate to significant or uncommon issues regarding all business related functions, contact one of the other ECE Office Managers, all are knowledgeable, and responsive. In most cases however, even if the OM is out, he can respond via email within 24 hours.

For CEME related tasks, when the CEME Coordinator is not available, the Office Manager can pay for anything required. The Office Manager has only general knowledge of CEME matters. For more detailed information, contact faculty coordinator, Kiruba Haran.

For laboratory and research related tasks, when the Research Engineer is not available, you may see the Office Manager for purchases, and you should meet with whichever faculty member is responsible for that lab in particular. Alejandro Domínguez-García runs the Power and Energy Computer Research Lab. Kiruba Haran runs the Advanced Power Applications Lab, and Arijit Banerjee runs the Grainger Electrical Machinery Laboratory.

Other Important Questions on Other Topics

For kits, supplies and ECE Swag, visit the ECE Shop and Supply Room on the first floor.

For printing, see Matt Carol in the ECE Shop and Supply Room on the first floor. For mailing, visit the ECE Shop and Supply Room on the first floor and click on the button to summon the mail clerk.

For building and facilities related questions, see the Office Manager first, however, feel free to contact Allan Presnell or Greg Nelson, or visit them on the first floor, in the Facilities Office.

For grant related questions, contact Caitlyn Naive. For gift related questions, a la corporate gifts from private donors, see Beverly Curtis. You should cc the Office Manager on any correspondence, as the OM will need knowledge of any issues before they become urgent.

For more detailed information, please visit these sites:

  • General Office Management Procedures, [INSERT LINK WHEN PAGE IS UP] click to find information on procedures relevant to student and faculty needs.
  • CEME General Procedures and Website, [INSERT LINK WHEN PAGE IS UP] click to find information on procedures relevant to CEME procedure.
  • Link to Lab Resources Tab, many of these links are out of date, the Office Manager and Research Engineer are working on a plan to update.